Signed engagement letter
Cash receipts and disbursements for year, categorized and balance sheet as of year end
Budget for 20xx and the next year
Copy of December 31, 20xx checking and savings statements, reconciled to ending balances shown on balance sheet. Also, if you have opened any new bank or investment accounts, I will need 12/31/xx statements from those accounts
Paid employee(s)' gross pay and average hours worked per week. Also list any benefits paid for each employee, such as health insurance or other compensation. A copy of your payroll service's year-end report or a copy of W-2s, marked up with the additional information, will be helpful.
Description and value of any donated equipment and other major in-kind donations
Contributors of $5000 and over, including full names, addresses and amount contributed in 20xx
Officers, directors and key employees' names, addresses and compensation
Minutes of board meetings during 20xx
Any grants or contributions promised by 12/31/xx but not received until after that date
Amounts paid after 12/31/xx for expenses incurred prior to the end of the fiscal year
Description of any transactions between xxx and any related parties (officers or directors, their family members or any entities controlled by any of these people)
Information about any related entity (that is under common control). Organizations are related if more than 50% of the organization's governing body, officers, directors, or trustees are also officers, directors, or trustees of the other organization
Information about amounts spent for direct lobbying and for grass roots lobbying
If xxx distributed a solicitation for funds that also contained an education or membership development component, the costs of that entire solicitation are considered to be fundraising expense unless specific criteria are met. Please discuss this requirement with me if you think this requirement applies
Copy of flyer or other printed materials used in fundraising
Any change to the organization's governing documents
Details about any new contracts with other entities (equipment lease, office lease, service provider contract)
Details about any special events and/or new sources of income
Details about any grants paid out
Each year we allocate expenses into three categories, either by percentages or actual amounts spent on each category. The three categories are program, general & admin, and fundraising. We can discuss allocations after the basic numbers are firmed up